HR and Payroll Services in USA

Payroll does not generate money, but you can either spend your time processing it or focus on business development. Robust payroll management matters because it is directly linked with taxation requirements at the state and federal level, and with the fair treatment of employees.

A business must pay its employees accurately and on time, and run the process efficiently. That is technical work requiring strict adherence:

• making correct deductions and adding the rightful allowances;
• placing each deduction and allowance correctly as before or after tax;
• classifying workers as employees or subcontractors;
• ascertaining exempt and non-exempt employees;
• managing bonuses and calculating overtime;
• keeping to deposit dates.

Payroll matters both for growth, of which employees are an integral part, and for the financial health of the business. Done wrong, it can lead to differences between management and employees and to serious issues during an audit by the Department of Labor, irrespective of your business size.

The Small Business Administration describes the duties of a human resource function as including recruitment, hiring, training, payroll, employee benefits and maintaining the workplace environment. All of these must be carried out in the best interest of employees, within the budget of the business and in line with federal and state laws; non-adherence can have serious legal and financial consequences. Quality HR and payroll services also help reduce attrition and employee turnover.

These compliances vary from state to state and from business to business. As a general list, every SME needs to address:

• Income tax withholding from employees' salaries, federal and state
• Federal Insurance Contributions Act (FICA) taxes: Social Security and Medicare
• Federal Unemployment Tax Act (FUTA)
• Fringe benefits, such as moving expense reimbursements, uniform allowance and car allowance, reported on Form W-2
• Classification as an employee or an independent contractor
• Fair Labor Standards Act: overtime, minimum wage, record-keeping and more
• Forms I-9 and W-4 for new recruits

• Anti-discrimination laws
• Wage and hour laws: the Fair Labor Standards Act and the relevant state law
• Leave laws: the Family and Medical Leave Act and the relevant state law
• Immigration laws
• Benefits laws, commonly including Social Security and workers' compensation
• The Occupational Safety and Health Act
• The National Labor Relations Act

We provide umbrella solutions to the business and financial requirements of your organisation on retainership, so you save on the cost of outsourcing to multiple firms and the administrative hassle that comes with it.